Managing a mentoring program is a lot of work

Still managing your mentoring program with Excel?

That might work when you have just a handful of participants – but once your program grows beyond 70 people, it quickly becomes overwhelming.

Manually reviewing resumes, matching mentors and mentees, keeping track of communications, and ensuring everyone stays on track takes a lot of time and effort. Without the right tools, things slip through the cracks.

That’s where affordable, purpose-built mentoring software makes all the difference.

MentorEase gives you a simple, structured way to manage your program, automate the heavy lifting, and track real outcomes. It’s low cost, high impact – and a smart step toward growing a successful, sustainable mentoring program.

By investing in a mentoring software you save time and effort by putting a framework around your mentoring efforts at a low cost, and importantly track activity and meaningful outcomes.

Hand-matching and reviewing hundreds of resumes to match mentors and mentees is a daunting task. With so much work it is difficult to create the best possible matches for everyone. It also takes a lot of time and energy away from the most important work of communicating with the participants, working out problems and developing sponsor relationships.

Our mentoring software will save you time by automating the matching process. Mentors and mentees will be able to match themselves by selecting from a short list of the best possible matches based on their application. There are various options for matching and our algorithm can be adjusted for your needs.

Many mentoring programs start with an online application form such as Google forms or Qualtrics that feeds into an Excel spreadsheet. But relying on Excel can create hidden risks. If team members need to collaborate and share the file by email, it can lead to security issues – especially when the file contains sensitive information like student IDs, member data, or employee records.

Mentoring software eliminates the need for Excel and offers built-in security features, protecting your program and participants from potential data breaches.

When a mentoring relationship isn’t going well for whatever reasons, program managers often don’t find out until it’s too late. That silence can lead to disengaged participants and damaged trust.

Our mentoring software helps you stay ahead. It sends short, regular satisfaction check-ins to mentors and mentees – and tracks their responses over time. If someone’s rating starts high but steadily drops, the system flags it, giving managers an early heads-up to step in and offer support.

This proactive approach helps you protect your program, keep participants engaged, and avoid problems before they happen – all without the heavy lift of managing it manually.

As a mentor program administrator, it’s vital that you’re able to provide timely and relevant information to your management team regarding key metrics and statistics. Key Performance Indicators (KPIs) help to ascertain how effective each program is progressing; this helps assess the overall return on investment (ROI) and to improve future programs.

MentorEase provides simple downloadable reports of all the data that you can use to review progress and results.